Documents Used in Import Trade (7 Essential Documents List)

Like every business import business has certain procedures and documentation so here we discuss some documents which are essential for import trade. The following documents used in import trade:

Documents used in import trade

1. Indent

An indent is an order placed abroad for importing goods. An importer places an indent either on the foreign manufacturer or on the export agents. An indent should clearly mention the following information.

  • Quantity of goods to be imported;
  • Price and quality of the goods;
  • Method of payment;
  • Date of delivery;
  • Method of packing, etc.

2. Bill of lading

It is an acknowledgment of receipt of goods on board the ship. The shipowner or the master of the ship prepares it. It contains the terms and conditions on which goods are to be taken to the port of destination.

The exporter sends one copy of this document to the importer enabling him to clear the goods from the ship. Learn more about the bill of lading.

3. Letter of credit

It is a document authorizing a bank to pay the bearer a specified sum of money. Through this document, the importer establishes a credit in favor of the exporter at a bank.

The moment the exporter receives the letter of credit; he presents a sight documentary bill to the baker who pays him immediately the amount of the bill.

4. Bill of entry

It is a document containing the details of the goods to be imported. The customs authorities ascertain the amount of import duty on the basis of particulars given in the bill of entry. For the purpose of issuing ill of entry, goods are divided into three categories:

  • Free goods (i.e., goods on which customs duty is not payable);
  • Goods for home consumption;
  • Bonded goods.
Documents Used in Import Trade

The bill of the entry contains the following particulars:

  • Name and address of the importer;
  • import license number;
  • Description of goods (quantity and value);
  • Customs duty payable (rate and amount);
  • Number of packages;
  • Port of destination;
  • Name of the ship and its number, etc.

5. Bill of sight

When the clearing agent of the importer does not have full details regarding the goods in the bill of entry owing to lack of information, he is required to state the facts in the bill of sight.

The clearings agent makes a declaration that to the best of his knowledge the goods imported are the same as are entered in the bill of sight.

6. Dock Challan

The importer or clearing agent should fill up a form in the dock for payment of dock charges. This form is known as dock challan. Dock chargers are paid when all the customers’ formalities have been completed. Imported goods cannot be delivered until dock charges have been paid.

7. Docks warrant

This document is issued by the warehouse-keepers to the persons putting goods with them. Learn more about the dock warrant.

there are many companies who help people to import, you may talk with them. Click here to find one of them.

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